Starting a Club at Baldwin Park High School

 

Congratulations on wanting to start a club! Now you’re probably wondering, what do I need to do.

  1. Find 9 other students who are interested in joining your club.
  2. Find an advisor - this person must be a credentialed (certificated) member of the BPHS staff (teacher, counselor, school psychologist, speech therapist, administrator). This person must host your meetings and be willing to sign your paperwork and attend all events.
  3. Hold a meeting with the 9 other students and your advisor.
  4. At your first meeting
    • Finalize and approve your club constitution (Find the link to a sample below - create a copy and re-do the highlighted portions, and/or add more)
    • Vote on your officers
    • Sign the constitution and club application, which includes the budget form, social media and technology form, and bylaws.
  5. Submit your club applications AND constitution to ASB. Wait for approval to begin activities.
 
DEADLINES FOR PAPERWORK:
  • Announcements - The Friday before the announcement is to be read. Video announcements will be done on Friday, which means probably 2 Fridays before your activity for Video Announcements
  • Activity Requests and Purchase Order Requests - MONDAY - ASB Cabinet meetings are on Wednesday, so submit them by MONDAY to be on the agenda. 
  • Vendor Forms - at least 2 days before the event, but this deadline may change
  • Carry Over Forms & Club Renewal Forms - MAY every school year. 
  • Posters and flyers- submit to ASB office for approval. 
  • NOTE: These deadlines may change in November.
 

See Ms. Lee or Mrs. Despars in the ASB Office if you have any questions

[email protected]

ASB/Club Documents

1. BPHS Club Meeting Minutes - Make a copy and complete it for your minutes. You must submit it with your purchase order requests.
 
2. Activity Request Form - Submit this if you are doing any activity other than your regular club meetings. Be sure to answer all the questions.
 
3. Facilities Request Form - If you are doing an activity on campus or need additional equipment, submit a Facilities Request Form
 
4. Purchase Order Request Form - Submit this if you are purchasing any items. Your meeting minutes approving of this purchase order request must be attached to the purchase order request. Purchases made before the PO Request has been approved will not be reimbursed.
 
5. Vendor Form - If you have any vendors coming on campus to sell items, you must complete this form and submit it at least 2 days before your activity, but after getting your activity and/or purchase order approved. (Note: These deadlines may change.
 
6. Sales Analysis and Deposit Form - Complete the Sales Analysis Form after every fundraiser, and deposit your money as soon as possible. Sales analysis must be completed within a week of the fundraiser.  
 
7. Check Request Form - Complete this form and follow the instructions for your receipts. Be sure to attach a W-9 for vendors, if they are not already on file. 
 
8. Carry Over Form - This is to be completed and submitted at the end of every school year in May before teacher checkout is complete.
 
9. Club Application/Renewal Form - Teachers should submit this in May of the school year for the following year. 
3. Facilities Request Form